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Services
Find out more about the type of services we offer our clients
Unabridged Birth Certificate
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A computerised certificate issued by Department of Home Affairs containing information of both biological or adoptive parents and is being modified according to an individual’s original birth register (Vault Copy of Birth). If your infant was born after 14 March 2013, you should have an Unabridged Birth Certificate. After April 2016, the Department of Home Affairs changed the term Unabridged Birth Certificate to Birth Certificate.
Vault Copy of Birth Certificate
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A certified copy of the handwritten registration form from when the birth was first registered, normally within 12 months from date of birth. South Africans applying for British citizenship, British Ancestral Visas or applying for or wanting to renew a British passport, will require a Vault Copy of a Birth Record/ Birth Certificate.
Unabridged Death Certificate
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A computerised certificate that contains full details of the deceased, date of death, cause of death etc. that is being modified according to the original death register (Notice of Death). These documents contain much more information than the abridged version of a death certificate. It may be that you need this detailed form of death certificate for emigration purposes and certain visas, such as ancestral visas.
Non-Impediment Letter
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Single Status Letter (Marital Status) is a letter stating your marital status as it is reflecting on the National Population Register (Home Affairs System). This is normally required if you intend getting married in an overseas country.
Unabridged Marriage Certificate
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A computerised certificate issued by Department of Home Affairs that contains the full information about two people and their marriage details that is being modified according to the original marriage register (Vault Copy of Marriage). Individuals who wish to travel internationally or apply for visas for certain countries will need to apply for unabridged marriage certificates before they can apply for other travel documentation.
South African Police Clearance Certificate
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A certificate from the South African Criminal Record Centre in Pretoria confirming your criminal status/records. If you want to emigrate or work abroad, you must apply for a Police Clearance Certificate.
South African Passport
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South African passports and travel documents are printed only in Pretoria, South Africa, from where they are dispatched to the offices of application. Applications made within South African borders can be submitted to any regional office of the Department of Home Affairs. Applications made outside of the country can be submitted to your nearest South Africa Embassy or Mission. New passport must be applied for 6 to 12 months before current passport expires or if the passport has no more blank visa pages available.
Dual Citizenship Letter
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Retention of South African Citizenship Letter (Exemption Letter) If you want to apply for foreign or dual citizenship, it is vital to apply for your citizenship retention letters before starting the process. If a South African citizen does not obtain this prior permission, they will automatically lose their South African citizenship on voluntary acquisition of a foreign citizenship.
Apostille of Documents
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DIRCO / Public Notary and High Court – Apostille is a procedure used by a government of a country that has signed The Hague Convention of 1961 to authenticate a document as genuine, in a way that makes it automatically acceptable in all other states that have signed the same Convention. Once a document has been Apostilled, thereby providing official government authentication of the signatures and stamps appearing on it, it is automatically deemed legalised for use in another member country.
Department of Home Affairs Confirmation Letters
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These letters verify the authenticity and validity of official Home Affairs certificates and indicate a person’s status as captured on the National Population Register of South Africa. These letters can only go through Public Notary and High Court for authentication.
Determination of Citizenship Status Letter (To Whom Letter)
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Individuals can apply for the confirmation of their South African status – this may include Citizenship or Permanent Residency. An application for Determination of Citizenship is often required when you intend on renewing your South African passport from an embassy abroad or registering the birth of a South African child abroad, amongst other applications.
Reconstruction of Birth Certificate
(Late Registration)
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If no register is found, then there is only one alternative for birth certificates at the moment which is for the client to complete a Notice of Birth (DHA-24) and Affidavit (BI-288) in order for the officials at Home Affairs Head Office to recreate the register and finalise the Unabridged Certificate.
Marital / Death Status Change
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To amend an individual’s marital status (married / divorced / widow) on the National Population Register (Home Affairs system). Previously married persons who are now divorced may still be recorded as married on government systems. These status changes do not automatically happen after divorce, or the death of a spouse and it can take years to amend (if at all). Incorrect status has legal consequences, and you may not get married again until this is rectified.
Matric Certificates
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If you have lost or damaged your original matric certificate, we can apply for a replacement at the Department of Basic Education (DBE) or Provincial Education Department (PED).
Expungement of Criminal Record
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Expungement is a procedure which results in the lawful clearance and removal of a criminal record on an individual’s record from the National Criminal Register.
Matric Verification / Confirmation /
Cover Letter
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A letter from UMALUSI verifying your National Senior Certificate to legalize or authenticate the document at DIRCO.
Translation of Documents
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Documents that need to be translated into another language for legal purposes and is done by a Certified Sworn Translator recognised by that specific country.
Divorce Decree / Order
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A summary of your divorce settlement and will set out all information relating to what was decided by the court during the proceedings.
License Verification / Confirmation Letter
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A letter from the Road Traffic Management Corporation (RTMC) verifying the validation of your South African driver’s license.
Foreign Marriage Registration
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If a South African citizen gets married in a foreign country, the marriage needs to be registered in South Africa on the National Population Register (Home Affairs system) for the individual’s marital status to be updated in South Africa.
Foreign Death Registration
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If a South African citizen pass away in a foreign country, the death needs to be registered in South Africa on the National Population Register (Home Affairs system) to be aware that the citizen has passed away and update their status accordingly.
Amendment and Insertion Facilitation
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To amendment a mistake on the original register or insert personal details on the original register and National Population Register.
Surname / Name Change Facilitation
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To change an individual’s forename or surname on the National Population Register.
Insertion of Father’s Particulars Facilitation
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To insert a father’s details on the child’s original birth register.
Adoption Facilitation
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The Department of Home Affairs must record the adoption of a child in the child’s birth register if so, requested by the adoptive parents. It is important to note that the Department of Home Affairs is responsible only for the recording of the adoption of a child in the child’s birth register. Any other matters relating to adoption fall within the duties of the Department of Social Development (previously Welfare & Population Development).
Corrections on Certificates
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10 – 15% of all documents issued by the Department of Home Affairs (DHA) contain simple errors printed on the certificate. Some apparent mistakes, which are easy to prove, are the quickest and easiest to request corrections for. Others are more difficult and time consuming.
Birth / Marriage / Death Certificates from Abroad
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Australia, America, Switzerland, England, Wales, Northern Ireland, Scotland, Rep of Ireland, Isle of Jersey, Gibraltar, Isle of Man, East Renfrewshire, Tisbury.
Police Clearances from Foreign Countries
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DRC, Angola, Zimbabwe, Zambia, Nigeria, Tanzania, Namibia, Ethiopia, Malawi, Kenya, Botswana.
Zimbabwean Documents Legalisation
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Applying for your Zimbabwean documents to be legally verified in accordance with the Attestation process by yourself, can in many cases become a lengthy and stressful process –we can help you get any document legalized in Zimbabwe both at the Ministry of Foreign Affairs & the relevant embassy.
Zimbabwean / Zambia / Botswana Letter of No Impediment
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Zimbabweans living outside the country or abroad, who wish to get married to an individual of foreign nationality, will need to produce a Letter of No Impediment to prove that they are not involved in an existing marriage.
SAQA
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The South African Qualifications Authority (SAQA) is the oversight body of the NQF and the custodian of its values and quality character. The role of SAQA, as stipulated in the NQF Act, is to advance the objectives of the NQF, oversee the further development and implementation of the NQF, and co-ordinate the Sub-Frameworks. SAQA’s functions are set out in section 13 of the NQF Act.
Zimbabwean (Southern Rhodesia) and Zambian (Northern Rhodesia) Birth / Marriage Certificate
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Zimbabwe and Zambia do not issue Vault Copies only certified certificates from the Zimbabwean / Zambian authorities.